Class IX Lesson 7 (Open Office Q/A)

LONG ANSWER TYPE QUESTIONS

1. What is a word processor? Name some word processors.

Ans:- A word processor is a computer software that helps in creating, editing, formatting, and printing text-based documents. It provides tools to modify the appearance of text, add images, tables, and use different fonts and colors. Unlike a typewriter or basic text editor, a word processor allows easy editing without rewriting the whole document.

Some common features include spell check, grammar check, text alignment, page numbering, and templates. Users can also insert tables, headers, footers, and hyperlinks.

Some popular word processors are:

1. Microsoft Word – The most commonly used word processor.
2. LibreOffice Writer – A free and open-source alternative.
3. Google Docs – An online word processor with cloud storage.
4. Apache OpenOffice Writer – Another free word processing software.

Word processors are used in offices, schools, and businesses for creating reports, letters, resumes, and articles.

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2. Describe the important features of a word processor.

Ans:-A word processor has many features that make writing and editing documents easy:

1. Text Formatting: Allows changing font, color, and size.
2. Spell Check & Grammar Check: Helps correct spelling and grammar mistakes.
3. Insert Images & Tables: Supports adding pictures, tables, and shapes.
4. Page Layout Options: Adjusts margins, page orientation, and borders.
5. Find & Replace: Quickly locates and replaces specific words.
6. Mail Merge: Automatically inserts personalized information into multiple documents.
7. Templates: Provides pre-designed layouts for reports, resumes, and letters.
8. AutoSave & Backup: Saves documents automatically to prevent data loss.

Word processors make document creation simple, whether for personal, educational, or business purposes.

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3. Explain the Toolbar and Menu in Linux Office.

Ans:- In Linux Office (like LibreOffice), the Toolbar and Menu Bar help users quickly access different functions.

• Toolbar: Contains shortcut icons for frequently used tools.
1. Standard Toolbar: Includes Save, Print, Undo, Redo, and Formatting options.
2. Formatting Toolbar: Helps change font, text color, alignment, and style.
• Menu Bar: A list of menus at the top of the window.
1. File Menu: Open, save, print, and close files.
2. Edit Menu: Cut, copy, paste, and find text.
3. View Menu: Adjust the display settings.
4. Insert Menu: Add images, tables, charts, and hyperlinks.
5. Format Menu: Change page layout, font styles, and paragraph alignment.

These tools make document editing faster and more convenient.

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4. What is Impress? Explain.

Ans:- Impress is a presentation software in LibreOffice that helps create slideshows for teaching, business meetings, or events. It works like Microsoft PowerPoint and provides tools to create professional presentations.

Features of Impress:

1. Slide Creation: Users can create multiple slides with text, images, and videos.
2. Animations & Transitions: Apply effects between slides.
3. Templates: Pre-designed slide layouts for a professional look.
4. Charts & Tables: Insert data in visual form.
5. Speaker Notes: Add personal notes visible only to the presenter.
6. Slide Show Mode: Display slides in full screen.

Impress is free and open-source, making it a great alternative to paid software.

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5. What is a Presentation?

Ans:- A presentation is a collection of slides that convey information visually. It is used in business, education, and seminars to share ideas with an audience.

Elements of a Presentation:

1. Slides: Each slide contains content such as text, images, or charts.
2. Multimedia: Audio, video, and animations can enhance the message.
3. Design & Layout: Backgrounds, colors, and fonts improve readability.
4. Transitions & Animations: Make the presentation engaging.

Tools like LibreOffice Impress, Microsoft PowerPoint, and Google Slides help create presentations efficiently.

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6. How to create a slide? Explain in detail with all features.

Ans:- To create a slide in LibreOffice Impress:

1. Open Impress and select a template or blank slide.
2. Click on "Insert → New Slide" to add more slides.
3. Add text and images by clicking on the content box.
4. Use Formatting options to change font, color, and size.
5. Insert tables, charts, and videos to present data visually.
6. Apply animations and transitions from the toolbar.
7. Save and preview the presentation using F5.

Slides can be customized with different backgrounds, slide layouts, and effects.

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7. Explain the functions of Calc.

Ans:-LibreOffice Calc is a spreadsheet software like Microsoft Excel. It helps manage and analyze data using rows and columns.

Main Functions of Calc:

1. Performing Calculations: Use formulas like =SUM(A1:A5).
2. Sorting & Filtering Data: Arrange data in order.
3. Charts & Graphs: Create visual representations of data.
4. Data Entry & Storage: Keep records in tabular format.
5. Conditional Formatting: Highlight specific values based on conditions.

Calc is widely used for finance, accounting, and business reports.

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8. How many types of page layout? Explain with examples.

Ans:- There are two main types of page layout:

1. Portrait Layout: The page is taller than it is wide.
• Example: Letters, reports, and books.
2. Landscape Layout: The page is wider than it is tall.
• Example: Presentations, spreadsheets, and charts.

Users can select the layout from the Page Setup menu in word processors.

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9. How can we insert an image in a presentation?

To insert an image in LibreOffice Impress:

1. Click on Insert → Image.
2. Choose an image from your computer.
3. Click Open to add the image to the slide.
4. Resize and move the image as needed.
5. Use formatting options to adjust brightness and contrast.

Images help make slides more engaging and informative.

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10. What is a chart? Explain the chart in Calc.

A chart is a visual representation of data. In LibreOffice Calc, charts help analyze and compare data.

Types of Charts in Calc:

• Bar Chart: Compares values using horizontal bars.
• Pie Chart: Shows percentages of a whole.
• Line Chart: Displays trends over time.
• Column Chart: Similar to a bar chart but vertical.

To insert a chart in Calc:

1. Select data.
2. Click Insert → Chart.
3. Choose a chart type and customize it.

Charts make data easier to understand.

SHORT ANSWER TYPE QUESTIONS

1. What is Linux Office?
   Ans:- Linux Office refers to office software like LibreOffice and OpenOffice, which run on the Linux operating system. These software suites include tools for word processing, spreadsheets, presentations, and databases. They are free and open-source, providing an alternative to Microsoft Office.
2. What do you mean by word processing?
   Ans:- Word processing is the creation, editing, formatting, and printing of documents using software like MS Word or LibreOffice Writer. It allows users to type, modify, and organize text efficiently. Features include spell check, font customization, page layout, and inserting images or tables.
3. What are the main activities of a spreadsheet?
   Ans:- Spreadsheets, like LibreOffice Calc, help with data entry, calculations, and analysis. Users can:
1. Perform mathematical calculations.
2. Organize and sort data.
3. Create charts and graphs.
4. Use formulas and functions for quick calculations.
4. Explain Worksheet & Workbook.

             Ans:-

1. Worksheet: A single page in a spreadsheet file containing rows and columns.
2. Workbook: A collection of multiple worksheets stored in one file.

A workbook helps manage different datasets in LibreOffice Calc or MS Excel.

5. Explain the use of Page Setup.
   Ans:- Page Setup is used to adjust the margins, orientation, and size of a document before printing. It allows users to set headers, footers, and page borders for better formatting.
6. Explain how to prepare an individual presentation.
   Ans:- To create a presentation in LibreOffice Impress:

1. Open Impress and choose a blank slide or template.
2. Insert text, images, and shapes.
3. Apply slide transitions and animations.
4. Arrange slides in order.
5. Save and present using the F5 key.
6. What are formulas?
   Ans:- Formulas are mathematical expressions used in spreadsheets to perform calculations. Example:

1. =SUM(A1:A5) – Adds values in cells A1 to A5.
2. =AVERAGE(B1:B10) – Finds the average of a range.
9. What is Function Wizard?
   Ans:- The Function Wizard in LibreOffice Calc helps users insert and apply predefined functions (SUM, AVERAGE, IF, etc.) easily. It provides a guided way to choose and use functions without manual typing.
10. What is the Find and Replace process in Star Writer?
    Ans:- Find and Replace allows users to search for specific words in a document and replace them with new text. Steps:

1. Press Ctrl + F to open Find.
2. Type the word to search.
3. Click Replace and enter new text.
4. Click Replace All to change all occurrences.

9. Name and uses of the primary tools of the slide window.

            Ans:-

1. Slide Pane: Shows thumbnails of all slides.
2. Toolbar: Contains buttons for formatting text, inserting images, etc.
3. Properties Panel: Helps in adjusting slide elements.
4. Slide Sorter: Rearranges slides in order.

 

VERY SHORT ANSWER TYPE QUESTIONS

1. What is the literal meaning of word processor?
   Ans: A tool to process words (text editing software).

2. Which software comes under Star Office?
   Ans: StarOffice includes StarWriter, StarCalc, and StarImpress.

3. Write some examples of word processors.
   Ans: MS Word, LibreOffice Writer, Google Docs.

4. What do you mean by OLE?
   Ans: Object Linking and Embedding (OLE) allows embedding objects like charts in documents.

5. What are bullets and numbers?
   Ans: Features used to create lists.

6. What is the function bar in Calc?
   Ans: Displays formulas and allows editing cell contents.

7. What is the command for opening an Impress window?
   Ans: libreoffice --impress

8. Explain Note View in Impress.
   Ans: Note View lets users add notes to slides for reference during presentations.

9. What is a cell?
   Ans: The intersection of a row and column in a spreadsheet.

10. What are columns and rows?
    Ans:

    • Columns: Vertical data (A, B, C…).
    • Rows: Horizontal data (1, 2, 3…).

11. What is Text Wrapping?
    Ans: Adjusts text around images in a document.